This role is required to increase our capacity to manage our Education in Emergency (EIE) project portfolio and respond to crises overseas, with a particular focus on Early Childhood Care and Development (ECCD). The Education in Emergencies Officer will work closely with the Education in Emergency Specialist, Emergencies Officers, and liaise with the finance and compliance team. The role will involve distance management and regular travel to Plan International Country Offices.
Plan International Ireland is part of the Plan International federation that works in myriad countries around in the world. Plan International Ireland is a lead agency within the federation in the area of Education in Emergencies.
It’s an exciting time to join the Plan International Ireland team. In recent years we have significantly increased the scale of our emergency programming in rapid onset and protracted crises, disaster preparedness, and resilience. We respond to an increasing number of disasters, manage a growing portfolio of disaster related grants, and work with a range of donors.
– Engage with Plan International Country Offices on humanitarian grants in particular those focused on EIE and ensure implementation and management in line with donor requirements.
– Prepare EIE proposals and budgets in line with donor requirements. Prepare donor reports in line with donor requirements and in coordination with the EIE specialist, Emergencies Officers and Emergencies Coordinator.
– Travel to Plan International Country Offices to oversee and support EIE grant management and project implementation.
– Strengthen and maintain Plan International Ireland’s emergency grants management system in order to ensure effective grant budget and report tracking, in close coordination with Emergencies Officers and finance staff.
– Provide relevant information on donors and grants for effective decision-making.
– Maintain and administer internal compliance documentation (Funding Agreement Documents, Letters of Authorisation).
Donor Compliance and Relations
– Ensure that donor compliance issues are taken into consideration when developing new proposals.
– Review donor agreements from a donor compliance perspective prior to grant agreement.
– Maintain grant implementation documents from concept stage to final close out in line with audit requirements.
– Travel to disaster affected areas as required at short notice for possible sustained periods to support Plan’s field teams to respond to emergencies.
– Manage documentation related to ongoing and new emergencies.
– Prepare emergency response briefings for Plan International Ireland and donors.
– Tracking of Plan International Ireland emergency grants portfolio.
– Analyse Plan International Ireland’s emergency interventions and disaggregate information by theme, beneficiary, and location.
– Manage case studies, evaluation and research report documentation.
– Liaise with Media & Communications team on grants or projects as required.
– Carry out research on donor trends to inform programme and strategy development.
– Seek out potential new donors to fund Plan’s disaster management programming.
1. Relevant third level qualification;
2. At least one year overseas experience in a humanitarian context, preferably in an ECCD setting;
3. Demonstrable project management skills and experience;
4. Excellent report writing and demonstrable research skills;
5. Familiarity with institutional donors, including Irish Aid, UN, and EC funding mechanisms
6. Fluency in English and working knowledge of French.
1. Experience of working in West Africa.
2. Fluency in French
Competencies & Behaviours
1. Strong communications and networking skills: the role requires co-ordination with a diverse number of stakeholders, both internal and external. S/he will need to have strong written and verbal communication skills, and be able to adapt messages to meet diverse audiences.
2. Excellent time management and organisational skills: the role requires an ability to plan well and deliver on objectives in a timely way, particularly in relation to meeting grant management deadlines.
3. Proven learning, creativity and innovation ability: the role requires someone who is willing to seek out, develop and successfully implement new ideas, or adopt proven approaches that support the delivery of quality programmes.
4. Ability to influence, advocate and profile our work: S/he must be willing to engage with others inside and outside the organisation to promote our child rights agenda, and profile the work of Plan International Ireland.
5. A team player who is willing to adapt to change: S/he will be willing to respond positively and constructively to change, and play an active role in Plan International Ireland’s Emergencies Unit.
Send your CV along with a cover letter to firstname.lastname@example.org by 5pm on Friday December 15th, 2017.
Please include answers to the following filter questions:
a. Current remuneration (salary and benefits);
b. Desired remuneration – please advise of minimum salary required and expected benefits;
c. Notice period (in weeks and/or months).
Please Note: Only candidates legally entitled to work in Ireland will be considered.